How does NIH identify accountable property?

Accountable property is identified with an NIH decal that is a self-adhesive Mylar tag. The decal identifies the items as Property of NIH, Bethesda, MD and carries a unique bar coded and identical legible property number. It serves as both a physical identification of Government property and as the unique control number to identify the item in the computerized property record. Specialized decals are available for property this is subject to extreme environmental conditions and smaller items of property.

Is leased property considered accountable property? How is its identification distinguished from other property?

Regardless of the method of acquisition, NIH personnel must affix decals to all newly received accountable property. NIH personnel must also affix decals to leased property. Black printed decals indicate Government-owned property ; red numbered decals identify leased property . Currently, the requirement to affix decals to property falls on the Property Custodial Officer (PCO).

How should decals be handled and managed?

PCOs will affix decals to a clean, dry, smooth surface of the equipment. Care in handling is important. Personnel, including PCOs, may not move or remove the decal once in place. DPPS will only approve the replacement of a decal once in place. DPPS will only approve the replacement of a decal when full documentation proves that the item is exactly the same item as the item with the old decal. (Manufacturer and Serial Numbers must match).

Where should decals be placed and located on the property?

Location of the decal on the equipment is important. PCOs must place decals on the front of accountable items so that inventory personnel are easily able to scan the bar codes during an inventory. Often property cannot be moved because of its size or because it is being used so placement of decals on front of accountable items is essential.