Property Reutilization and Disposal Section
Supervisor Property Reutilization and Disposal Section:
Michael J. Kessler
Property Reutilization and Disposal Section (PRDS) of the Division of Logistics Services, Property Management Branch (PMB) manages excess property collected from the 27 Institutes and Centers (IC) of the National Institutes of Health (NIH). With service to over 100 buildings, the PRDS team processes an average of over 3,000 excess transactions each month.
Our core goal is to support the NIH community by extending the life-cycle of property and maximizing its usefulness before disposal. As directed by Department of Health and Human Services (HHS) and NIH policy and regulations, the Property Reutilization and Disposal Section relieves Institutes and Centers of accountability of excess property items. The Core Responsibilities of PRDS are:
- Excess Property
- Property Reutilization
- Property Disposal
- Foreign Donations and Loans
- Direct Donation Program
- Recycling of Employee’s Personal Electronics
Our Excess Property Pickup is accomplished by two three-man truck crews that pick-up excess property items which have been entered into the NIH Business System for Property by a losing Institute or Center. The truck crews service over 100 buildings per month, including main campus and off-campus locations in Poolesville, Baltimore, and Frederick, Maryland. All Property Reutilization and Disposal operations are based at the Gaithersburg Distribution Center (GDC) Property Warehouse at 16050 Industrial Drive, Dock 12, Gaithersburg, MD 20877. The GDC Property Warehouse is open from 7:30 am till 4:00 pm Monday thru Friday (closed on Federal holidays). Starting on July 1, 2019 and ending on October 21, 2019 GDC is opened from 6:30 am to 3:00 pm Monday to Friday. The warehouse is closed on Federal holidays.
Upon receipt at PRDS, serviceable excess property items are available to other ICs through the Property Reutilization program.
The PRDS Warehouse has an average of over 26,000 property items, including scientific and information technology (IT) equipment, available for reutilization. IT equipment is functional and cleared of the previous user’s data but have no operating system. Scientific equipment can be tested at the warehouse to determine functionality prior to selecting an item for excess re-deploy to the customer’s Institute or Center. Once items for use by your IC have been identified, customers complete simple administrative processing that takes about twenty minutes. Customers may screen property items Monday through Friday from 8:00 am-3:00 pm (closed on Federal holidays). The PRDS contact phone number is 301-496-4247.
Property is first held for reutilization within NIH for 21 days, then is available to other Federal Agencies and the Direct Donation Program for 14 days, before it is declared to GSA Xcess. Once an Institute or Center puts a piece of property into excess and it is picked up and brought to the GDC warehouse, the property item is stored at the warehouse for a maximum of 70 calendar days before disposal. Most items due not remain the full 70 days.
Foreign Loans and Donations of NIH excess property are also handled through PRDS. Our administrative staff ensures that proper documentation (i.e., NH 2489-1) is filled out properly before forwarding for signatures and approvals throughout NIH. PRDS receives the approvals and finalizes the donations in the NBS Property module. This action is completed before any property is shipped to a foreign country.
PRDS manages the NIH Direct Donation Program to support reutilization of serviceable excess property to educational and community organizations based on guidance from the Stevenson-Wydler Federal Technology Innovation Act, Executive Order 12999, and from interpretations by the NIH Office of the General Counsel.
Recycling of Employee’s Personal Electronics started in 2015 as a program for NIH personnel to recycle personal electronic equipment at no cost to the employee. PRDS accepts most items with electrical plugs; items must not contain glass or any hazardous material. PRDS responsibly disposes of the items through a GSA-approved recycling contractor.
PRDS provides short term IC Storage of property items to the Institutes and Centers for up to 18 months to assist with temporary property storage during lab and office renovation or relocation.
For video file containing audio descriptions, see https://www.youtube.com/embed/h7DbZyghxNI